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Case study · Sports education non-profit
How we automated a non-profit’s operations and transformed its access to data.
- 900+ young people supported by the non-profit
- 4h+ a week saved
- Real-time data analysis
The background
A non-profit that grew. Its operations didn’t keep up.
A sports education non-profit with more than 900 young people taking part was running its day-to-day on spreadsheets and manual processes. A great deal relied on one person to keep it all going.
Working out attendance alone took more than four hours a week. And when someone needed a figure to make a decision, it wasn’t to hand.
What we did
We put the foundations in order and automated the repetitive work.
Data governanceWe set out where each piece of information lives and who looks after it.
Automatic attendance trackingThe calculation that used to take hours now happens on its own.
Automated weekly routinesThe processes repeated every week no longer rest with just one person.
Assessment systemA single, consistent way to record and track each young person’s progress.
DashboardsAll the key figures in one place, kept up to date.
Team trainingThe team learnt to use and maintain the new tools.
The result
Less time on manual tasks. More time for the young people.
Time saved
4h+
a week, from automatic attendance tracking alone
Scale
900+
young people supported by the non-profit
The data no longer depends on one person. Now the analysis happens in real time.
